When you reconcile your bank account you may notice that there are old entries lingering around that you need to review for clean up. In fact when bank reconciliations are done monthly you should take a hard look at these … Read More
How to Quote a QuickBooks Data File Cleanup
The secret to QuickBooks is a good setup. However, customers that cut corners may start using the program without any help, ultimately creating a big mess. Use this checklist to clean up the files.
Reconciliation and the Opening Balance – A Fundamental Truth
Reconciliation is one of a Bookkeeper’s fundamental tasks. After all, reconciliation confirms that what is in QuickBooks is what is in the bank. A reconciliation is where bookkeeping issues are going to rise to the surface. Here is where you … Read More
How to Write off Accounts Receivable in QuickBooks Desktop and Online
When you go into business, and send your first invoice there is no better feeling than the day you receive your first payment! You race to the bank and deposit it. Each day you continue to invoice, collect, and run … Read More
How to make QuickBooks Balances Agree – A Starting Point
When you start working with a new client, usually there is some clean up work that needs to be done. Rarely do you get “fresh snow” client: Someone that is brand new, never used anything, and is open to anything … Read More
Reclassifying Multiple Transactions at Once in QuickBooks
Once you record transactions, QuickBooks posts to accounts at the time it was recorded, but sometimes you may realize that it was posted to the wrong way. How do you update multiple transactions at once? Fortunately there are several ways … Read More
What’s New in QuickBooks Desktop 2021
QuickBooks Desktop 2021 will soon be released. Here is a listing of the features you can see in this year’s release. We organized them by version of QuickBooks, the features are cumulative (each section includes the features listed above it). … Read More
Choosing the Right QuickBooks Payroll Service
Running payroll inside of QuickBooks or using a product that imports into QuickBooks is a very cost-effective way to pay your employees and be compliant. Integration reduces errors and saves time, easing your entries into your checkbook. All of the … Read More
Handling a Non-Sufficient Funds (NSF Check) in QuickBooks Online (Manual Process)
Uh Oh!! A customer paid you and the payment didn’t go through. In the old days we called that a Bounced Check, but today, we have a softer way to call it, an NSF Check (non-sufficient funds). This can happen … Read More
Handling a Non-Sufficient Funds (NSF) check in QuickBooks Desktop (Bounced Check Feature)
OH NO!! A customer paid you and the payment didn’t go through. In the old days we called that a Bounced Check, but today, we have a softer way to call it, a NSF Check (non-sufficient funds) This can happen … Read More
Setting QuickBooks to Run as Administrator
One of the challenges with QuickBooks Desktop is that QuickBooks needs access to various files and folders to be able to run properly. Often files will need to be updated from time to time, and if QuickBooks does not have … Read More
Handling Consignment Sales in QuickBooks
It is common practice for a retail store to display consignment inventory for a vendor that they have not purchased. This inventory is called Consignment Inventory. The agreement is established so that when the items are sold, the retail store … Read More
Handling Upfront Retainers and Deposits in QuickBooks
Many businesses require prepayment for goods or services. This is great to ensure you will be paid for the job or the materials ordered, but tracking it can be tricky. Ideally, the payment should be tracked in a way that … Read More
Handling Barter Transactions in QuickBooks
We all remember Schoolhouse Rock on Saturday mornings, right?!? Catchy tunes to help us little kids grasp “adulting” concepts like how a Bill becomes a Law, or what a conjunction is. One of their cartoons revolved around the concept of … Read More
How to Automate Monthly Billing for your Customers Using QuickBooks Desktop
We are often asked “How do I automatically bill and collect from my client for a monthly bookkeeping fee?” Here are the steps to set up automatic recurring invoicing. Start with a QuickBooks Payments account. Next, create a sales receipt. … Read More
Choosing the Right Version of QuickBooks
Are You Aware Of The Vast Array Of Choices For Your Customer When They Need QuickBooks? As a Certified ProAdvisor, product expert and consultant of QuickBooks, I am excited about all the options that we have for our clients to … Read More
How to Handle Prepaid Inventory in QuickBooks
As a QuickBooks consultant, we often have to figure out workflows for unusual situations involving inventory. For customers that are new to the business, they may have to prepay for inventory that they have not received. It’s important to manage … Read More
Cash Basis Tax Payers are Still Accrual Basis Businesses
This has come up twice for me recently so I decided it was worth a blog post and a video. Cash basis tax payers are still accrual basis businesses! I’m really not sure why there is even any confusion about … Read More
Transaction Pro Importer – Import Transactions Into QuickBooks
When I think of Transaction Pro Importer I think of two experiences where this product has made such a significant impact on my life that I have to share the experiences with you. The first experience that I want to … Read More
Accounts with Sub-Accounts – How to Fix Ugly Other In QuickBooks
Accounts with Sub-Accounts – How to Fix Ugly Other In QuickBooks When you post a transaction to an account which serves as a parent account you get something called “Ugly Other.” The golden rule of entering transactions into QuickBooks when … Read More
ZenPayroll – How to Book Payroll When the Banking Doesn’t Tie
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