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How to Quote a QuickBooks Data File Cleanup

Carrie KahnJanuary 25, 2021Information Nuggets, Quickbooks Desktop, Quickbooks OnlineLeave a Comment

The secret to QuickBooks is a good setup. However, customers that cut corners may start using the program without any help, ultimately creating a big mess. Use this checklist to clean up the files.

Changing the Default Bank Account in QuickBooks Desktop

Dan DeLongJanuary 21, 2021Knowledgebase, Quickbooks DesktopLeave a Comment

In QuickBooks Desktop it is possible to change the default account that you open up when you do specific tasks. You can set personal Mreferences for the following check writing tasks: Write Checks Paying Bills Paying Sales Tax Making Bank … Read More

Reconciliation and the Opening Balance – A Fundamental Truth

Dan DeLongNovember 4, 2020Bookkeeping Fundamentals, Quickbooks Desktop, Quickbooks Online1 Comment

Reconciliation is one of a Bookkeeper’s fundamental tasks. After all, reconciliation confirms that what is in QuickBooks is what is in the bank. A reconciliation is where bookkeeping issues are going to rise to the surface. Here is where you … Read More

How to Write off Accounts Receivable in QuickBooks Desktop and Online

Dan DeLongOctober 7, 2020Knowledgebase, Quickbooks Desktop, Quickbooks OnlineLeave a Comment

When you go into business, and send your first invoice there is no better feeling than the day you receive your first payment! You race to the bank and deposit it. Each day you continue to invoice, collect, and run … Read More

How to make QuickBooks Balances Agree – A Starting Point

Dan DeLongSeptember 30, 2020Information Nuggets, Knowledgebase, Quickbooks Desktop, Quickbooks OnlineLeave a Comment

When you start working with a new client, usually there is some clean up work that needs to be done. Rarely do you get “fresh snow” client: Someone that is brand new, never used anything, and is open to anything … Read More

Reclassifying Multiple Transactions at Once in QuickBooks

Dan DeLongSeptember 23, 2020Knowledgebase, Quickbooks Desktop, Quickbooks OnlineLeave a Comment

Once you record transactions, QuickBooks posts to accounts at the time it was recorded, but sometimes you may realize that it was posted to the wrong way. How do you update multiple transactions at once? Fortunately there are several ways … Read More

What’s New in QuickBooks Desktop 2021

Dan DeLongSeptember 14, 2020Quickbooks DesktopLeave a Comment

QuickBooks Desktop 2021 will soon be released. Here is a listing of the features you can see in this year’s release. We organized them by version of QuickBooks, the features are cumulative (each section includes the features listed above it). … Read More

Choosing the Right QuickBooks Payroll Service

Dan DeLongSeptember 10, 2020Quickbooks Desktop, Quickbooks OnlineLeave a Comment

Running payroll inside of QuickBooks or using a product that imports into QuickBooks is a very cost-effective way to pay your employees and be compliant. Integration reduces errors and saves time, easing your entries into your checkbook. All of the … Read More

Handling a Non-Sufficient Funds (NSF Check) in QuickBooks Online (Manual Process)

Dan DeLongSeptember 7, 2020Knowledgebase, Quickbooks Desktop, Quickbooks OnlineLeave a Comment

Uh Oh!! A customer paid you and the payment didn’t go through. In the old days we called that a Bounced Check, but today, we have a softer way to call it, an NSF Check (non-sufficient funds). This can happen … Read More

Handling a Non-Sufficient Funds (NSF) check in QuickBooks Desktop (Bounced Check Feature)

Dan DeLongSeptember 7, 2020Knowledgebase, Quickbooks DesktopLeave a Comment

OH NO!! A customer paid you and the payment didn’t go through. In the old days we called that a Bounced Check, but today, we have a softer way to call it, a NSF Check (non-sufficient funds) This can happen … Read More

Setting QuickBooks to Run as Administrator

Dan DeLongSeptember 7, 2020Knowledgebase, Quickbooks DesktopLeave a Comment

One of the challenges with QuickBooks Desktop is that QuickBooks needs access to various files and folders to be able to run properly. Often files will need to be updated from time to time, and if QuickBooks does not have … Read More

Handling Consignment Sales in QuickBooks

Dan DeLongSeptember 2, 2020Knowledgebase, Quickbooks Desktop, Quickbooks OnlineLeave a Comment

It is common practice for a retail store to display consignment inventory for a vendor that they have not purchased. This inventory is called Consignment Inventory. The agreement is established so that when the items are sold, the retail store … Read More

Handling Upfront Retainers and Deposits in QuickBooks

Dan DeLongAugust 19, 2020Quickbooks Desktop, Quickbooks OnlineLeave a Comment

Many businesses require prepayment for goods or services. This is great to ensure you will be paid for the job or the materials ordered, but tracking it can be tricky. Ideally, the payment should be tracked in a way that … Read More

QBO is a Cat, QB Desktop is a Dog – A “Dan”alogy

Dan DeLongJuly 28, 2020Fun, Other, Quickbooks Desktop, Quickbooks Online1 Comment

In the never-ending dilemma of QB Online vs. Desktop, there are three camps: “QB Desktop or Bust!!!” “QB Online is the wave of the future” “I like both” If you are part of the first two camps, the mere mention … Read More

Handling Barter Transactions in QuickBooks

Dan DeLongJuly 7, 2020Knowledgebase, Quickbooks Desktop, Quickbooks OnlineLeave a Comment

We all remember Schoolhouse Rock on Saturday mornings, right?!? Catchy tunes to help us little kids grasp “adulting” concepts like how a Bill becomes a Law, or what a conjunction is. One of their cartoons revolved around the concept of … Read More

How to Automate Monthly Billing for your Customers Using QuickBooks Desktop

Carrie KahnMay 22, 2020Quickbooks DesktopLeave a Comment

We are often asked “How do I automatically bill and collect from my client for a monthly bookkeeping fee?” Here are the steps to set up automatic recurring invoicing. Start with a QuickBooks Payments account. Next, create a sales receipt.  … Read More

Choosing the Right Version of QuickBooks

Carrie KahnMarch 18, 2020Quickbooks DesktopLeave a Comment

Are You Aware Of The Vast Array Of Choices For Your Customer When They Need QuickBooks? As a Certified ProAdvisor, product expert and consultant of QuickBooks, I am excited about all the options that we have for our clients to … Read More

How to Handle Prepaid Inventory in QuickBooks

Carrie KahnMarch 14, 2020Quickbooks DesktopLeave a Comment

As a QuickBooks consultant, we often have to figure out workflows for unusual situations involving inventory. For customers that are new to the business, they may have to prepay for inventory that they have not received. It’s important to manage … Read More

How I use Bill.com and PDF2XL to get my Billing Done Fast

SOB FacultySeptember 24, 2015Quickbooks DesktopLeave a Comment

Cash Basis Tax Payers are Still Accrual Basis Businesses

SOB FacultyFebruary 27, 2015Quickbooks Desktop3 Comments

This has come up twice for me recently so I decided it was worth a blog post and a video. Cash basis tax payers are still accrual basis businesses! I’m really not sure why there is even any confusion about … Read More

Transaction Pro Importer – Import Transactions Into QuickBooks

SOB FacultyFebruary 10, 2015Quickbooks Desktop, Quickbooks OnlineLeave a Comment

When I think of Transaction Pro Importer I think of two experiences where this product has made such a significant impact on my life that I have to share the experiences with you. The first experience that I want to … Read More

Accounts with Sub-Accounts – How to Fix Ugly Other In QuickBooks

SOB FacultyFebruary 2, 2015Quickbooks Desktop, Quickbooks Online2 Comments

Accounts with Sub-Accounts – How to Fix Ugly Other In QuickBooks When you post a transaction to an account which serves as a parent account you get something called “Ugly Other.” The golden rule of entering transactions into QuickBooks when … Read More

ZenPayroll – How to Book Payroll When the Banking Doesn’t Tie

SOB FacultyNovember 22, 2014Quickbooks DesktopLeave a Comment

Video source missing

How To Get Rid of The Shading On Invoices in QuickBooks 2015

SOB FacultySeptember 25, 2014Quickbooks Desktop1 Comment

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