Advanced Inventory Features in QuickBooks

QuickBooks Online offers some basic inventory management, but when there are additional workflows and features needed, you'll need to look elsewhere. Here you will find all the options in one place

QuickBooks Enterprise Platinum Edition with Advanced Inventory Features

QuickBooks Desktop Platinum Edition can still handle many of the Advanced Inventory Workflow needed. Take a look at some of the key workflows still offered in the robust software. Having all of your business workflows under one roof allows you to consolidate systems for a potential cost savings

Multi-Location

Track up to 1 Million physical (or virtual locations to know where your Inventory is at any time. (Unlocks Bin tracking as well)

Serial/Lot Number w/ Expiration Dates

Conduct serial number searches to match specific customers to purchased products, check stock for items, and more.

FIFO (First In First Out) Cost Calculation

Accurately calculate costs with First in First Out options. Additional Inventory Aging reports unlocked by using this feature.

Barcodes

Make entering transactions faster and with less errors by turn on the barcode feature.

Site Operations

Send and receive merchandise with warehouse management app for shipping and receiving.

Landed Cost & Cycle Counts

Spread fees, tariffs, other expenses across the individual costs of items to accurately calculate COGS. Keep accurate inventory controls with cycle counts.

Which Version of QuickBooks is the best fit for Inventory?

Our QB Chooser will walk you through the right version of QuickBooks for your workflows, or click below to see a Side-by-Side comparison of all versions of QuickBooks

Try the Chooser

Compare Inventory Features By QuickBooks Version

Category	Feature	QB Desktop Enterprise Platinum 2024	QB Desktop Premier	QB Desktop Pro	QBO Plus or Advanced
Accounting / Platform	Is a General Ledger Software	Yes	Yes	Yes	Yes
Accounting / Platform	Cloud-based	No, but could be hosted	No, but could be hosted	No, but could be hosted	Yes
Accounting / Platform	Cost per user	$40 to $150 per user/month	$40 to $150 per user/month	$40 to $150 per user/month	$200month (includes 25 users)
API / Integration	Integration with ShipStation	No	No	No	No
API / Integration	Integration with Star-Ship	No	No	No	No
API / Integration	Integrates with QuickBooks Online	No	No	No	Yes
API / Integration	Integrates with QuickBooks Desktop	Yes	Yes	Yes	No
API / Integration	Integrates with Xero	No	No	No	No
API / Integration	Direct Shopping Cart Integration included (Shopify, WooCommerce, Ebay, BigCommerce, Magneto, etc...)	No	No	No	Yes (via OneSaas)
API / Integration	Direct Amazon Integration	No	No	No	Yes (via OneSaas)
API / Integration	Easy API/SDK app integration to multiple apps	Yes	Yes	Yes	Yes
Banking	Ability to choose item while in bank feeds	No	No	No	No
Basic Inventory	FIFO Valuation of Inventory	Yes	No	No	Yes
Basic Inventory	LIFO Valuation of Inventory	No	No	No	No
Basic Inventory	Average Cost Valuation of Inventory	Yes	Yes	Yes	No
Basic Inventory	Standard Cost Valuation of Inventory	No	No	No	No
Basic Inventory	Allocated Landed Cost to Inventory Items from bills that contain freight, customs, insurance, etc	Yes	No	No	No
Basic Inventory	Multiple Ship To Addresses per customer	Yes	Yes	Yes	No
Basic Inventory	Pictures on Inventory Items for reference (but Not includable within Invoices)	Yes	No	No	Yes
Basic Inventory	Current Availability (QTY on Hand vs. QTY on Sales Order / Pending Build)	Yes	Yes	No	No
Basic Inventory	Disallow Negative Inventory	Yes	No - Warning Only	No - Warning Only	No
Basic Inventory	Multiple Site Location & Bin Inventory Tracking	Yes	No	No	No
Basic Inventory	Default Bin Location by Site (Item level)	Yes	No	No	No
Basic Inventory	Default Inventory Site location at the item level	No	No	No	No
Basic Inventory	Default Inventory Site location at the customer level	No	No	No	No
Basic Inventory	Multiple Units of Measure	Yes	Yes	No	No
Basic Inventory	Non-Sellable site location (Quarantine or MRB) that prohibits the user from Picking the material	No	No	No	No
Basic Inventory	Show MPN in item dropdown list inside transaction forms	Yes	Yes	Yes	No
Basic Inventory	Reorder Points Mininum	Yes	Yes	Yes	Yes
Basic Inventory	Reorder Points Maximum	Yes	Yes	Yes	No
Basic Inventory	Set Reorder Points in Batch (by Site Location)	Yes	No	No	No
Basic Inventory	Price Levels Based on Percentage from Sales Price	Yes	Yes	Yes	Yes
Basic Inventory	Price Levels Based on specific pricing tables	Yes	Yes	Yes	Yes
Basic Inventory	Price Levels Based on specific set of customers	Yes	Yes	Yes	Yes
Basic Inventory	Auto Markup/Margin adjusting sales price	Yes	No	No	No
Basic Inventory	Price Levels Based on cost	Yes	Yes	Yes	No
Basic Inventory	Partial Receive PO's and Vendor Backorders	Yes	Yes	Yes	Yes
Basic Inventory	Purchase Orders	Yes	Yes	Yes	Yes
Basic Inventory	Enter an Inventory Site location on a Purchase Order to project inventory that is pending to be received for that specific site	No	No	No	No
Basic Inventory	Quick PO creation based on Reorder points and preferred vendors	Yes	No	No	Yes
Basic Inventory	Alternative Vendors (4, in addition to Preferred Vendors)	Yes	No	No	No
Basic Inventory	Automatic PO creation (in batch) based on Reorder Points & Preferred Vendor	Yes	No	No	No
Basic Inventory	Mark Purchase Order as paid and/or PO pre-payment workfloes	No	No	No	No
Basic Inventory	Sales Orders dropship to PO workflow, including Ship To address	Yes	No	No	No
Basic Inventory	Create Purchase Orders from Sales Orders	Yes	Yes	No	No
Basic Inventory	Inventory Center (Central screen for all inventory-related activities)	Yes	No	No	No
Basic Inventory	Mark Sales Order as paid and/or SO pre-payment workfloes	2024 version only	No	No	No
Basic Inventory	Pending Invoices (Non-posting)	Yes	Yes	Yes	No
Basic Inventory	Sales Order Fulfillment Worksheet and Batch Picklist Print	Yes	Yes	No	No
Basic Inventory	Sales Orders with Backorders	Yes	Yes	No	No
Basic Inventory	Find and Select Items in forms	Yes	No	No	Yes
Basic Inventory	Barcode Tracking (USB Barcode Scanner)	Yes	No	No	No
Basic Inventory	Mobile App/Barcode Support for Sales Orders Fullfillment and Purchase Orders receiving	Yes	No	No	No
Basic Inventory	Mobile App/Barcode Support performing Cycle Counts / Importing Cycle Counts via CSV file	Yes	No	No	No
Basic Inventory	Lot Number or Serial Tracking (OR)	Yes	No	No	No
Basic Inventory	Lot Number and Serial Tracking (BOTH)	No	No	No	No
Basic Inventory	Enhanced Inventory Receiving (separate Item Receipt from Bill)	Yes	No	No	No
Basic Inventory	Enhanced Sales Order Fulfilment with Pick/Pack/Ship Status (Separate Pick Pack and ship transactions)	Yes	No	No	No
Basic Inventory	Inventory Value Adjustment	Yes	Yes	Yes	No
Basic Inventory	Perform Inventory cycle counts in excel and import them into QuickBooks Enterprise	Yes	No	No	No
Basic Inventory	Transfer Inventory across multiple Site Locations	Yes	No	No	No
Basic Inventory	Disallow user from entering beginning balances on new Items	Yes	No	No	No
Basic Inventory	Delivery Date Tracking on Transactions	Yes	Yes	Yes	No
Complex Inventory	Print serial number labels or serial number barcode labels	No	No	No	No
Complex Inventory	Individual FIFO layers per Lot	No	No	No	No
Complex Inventory	Select all inventory items with negative QOH for the purposed of adjusting/fixing issues	Yes	No	No	No
Complex Inventory	Specific Cost Identification with Serial Numbered products	No	No	No	No
Complex Inventory	Component costs under $.01	No	No	No	No
Complex Inventory	Automated estimation of allocable labor cost based on actual or historical labor costs into assemblies	No	No	No	No
Complex Inventory	Non-Sellable site location (like in-transit locations) that prohibits the user from selling from it	No	No	No	No
Complex Inventory	Inventory Matrixes (style grids) so every item/sku/price in matrix would need to be its own item	No	No	No	No
Complex Inventory	SKU Number, as well as Item name AND Manufacturers part number	No	No	No	No
Complex Inventory	UPC Codes (barcode)	Yes	No	No	No
Complex Inventory	Selling Non-Inventory Parts or service items out of an Inventory Site Location (for Reporting Purposes)	No	No	No	No
Complex Inventory	Unlimited items/part numners	No, 100k is the limit (but at 25k+ becomes unstable)	14,500	14,500	Yes (in theory)
Complex Inventory	Manufacturing Workorders as a separate fucntion to Sales Order	No	No	No	No
Complex Inventory	Bill of Materials with some items subject to markup and some not OR different indivual markups.	No	No	No	No
Complex Inventory	Create Assemblies or Workorders from Sales Orders	No	No	No	No
Complex Inventory	Manufacturing Process Status / Production Routing	No	No	No	No
Complex Inventory	Schedule/Plan Asemblies/Production	No	No	No	No
Complex Inventory	Restrict an user to sell product at specific price, price range, or above cost	No	No	No	No
Complex Inventory	Default markup/margin sales price calculation across the board or company wide mininum margin rules	No	No	No	No
Complex Inventory	Track lead time functionally to estimate the arrival date of a product purchase, although the lead time can be stored in the preferred/alternate vendor table	No	No	No	No
Complex Inventory	Suggest a vendor to choose for ordering an item based on vendor’s price and/or lead time; even though both of those items can be stored using the Alternate Vendors feature, those fields do no interact with any functions inside QB, they are simply queryable information on the screen.	No	No	No	No
Complex Inventory	Based upon demand and reorder levels and forecast automatically suggest Purchase Orders
Complex Inventory	Inventory Forecasting Reports & Proactive low-stock/re-order notifications	No	No	No	No
Complex Inventory	Volume discounts on purchases	No	No	No	No
Complex Inventory	Minimum or unit mulitple (pack size) requirement for purchasing items	No	No	No	No
Complex Inventory	Inventory Categories (or logical grouping by a category)	Yes	No	No	No
Complex Inventory	Inventory Turnover Ratio Reports	No	No	No	No
Complex Inventory	Report of all Open Sales Orders that contain Inventory Assemblies with their Bill of Materials details (you MUST manually create Inventory Assembly Builds in PENDING status to have something similar)	No	No	No	No
Complex Inventory	Shortage report or required materials report based on bill of materials from open Sales Orders with Inventory Assemblies	No	No	No	No
Complex Inventory	Product Alternatives to suggest when there is a shortage (substitute product)	No	No	No	No
Complex Inventory	Warning/pop-up indicating user is selling item bellow target margin/profit	No	No	No	No
Complex Inventory	Scan QRcodes with multiple lines of info	No	No	No	No
Complex Inventory	Inventory Adjustments using USB Barcode scanner	No	No	No	No
Complex Inventory	Build Inventory Assembly with USB Barcode Scanner	No	No	No	No
Complex Inventory	Sales order to Invoice/Fulfillment via USB Barcode Scanner	No	No	No	No
Complex Inventory	Print Transactions from mobile barcode scanner	No	No	No	No
Complex Inventory	Multiple barcode support based on U/M	No	No	No	No
Complex Inventory	Mulitple barcode support based on UPC, SKU, Product
Complex Inventory	Item inquiry via mobile barcode scanner	No	No	No	No
Complex Inventory	Scan Serial Number to find transaction	No	No	No	No
Complex Inventory	Inventory Adjustments on the fly via mobile barcode scanner	No	No	No	No
Complex Inventory	Use mobile device to perform inventory transfers accross locations	No	No	No	No
Complex Inventory	Print Shipping labels from mobile app	No	No	No	No
Complex Inventory	Pick/Pack/Ship control requirement prior to converting sales order to invoice	No	No	No	No
Complex Inventory	Serial number controls: prevent a user from choosing the wrong one or leaving a serial number out of the transaction.	No	No	No	No
Complex Inventory	Lot Number Control - FDA quality	No	No	No	No
Complex Inventory	Expiration Date Tracking	No	No	No	No
Complex Inventory	Revision Level Tracking	No	No	No	No
Complex Inventory	Customized Tracking (RX number, Firearms, Condition, Warranty)	No	No	No	No
Complex Inventory	Unlimited Serial numbers in a single transaction line item	No (limitation to 4096 characters)	No (limitation to 4096 characters)	No (limitation to 4096 characters)	No
Complex Inventory	Generate and assign random serial numbers	No	No	No	No
Complex Inventory	Track warranty dates based on serial number	No	No	No	No
Complex Inventory	Accounting for scrap during manufacturing process	No	No	No	No
Complex Inventory	Track List Price, as well as Sales Price and Cost	No	No	No	No
General	Delayed Charges and Credits	No	No	No	Yes
General	Multi-currency	Yes	Yes	Yes	Yes
General	Print 1099-Misc forms (E-file would be an extra fee)	Yes	Yes	Yes	Yes
General	Reclassify Expense Transactions in Batch	Yes	No	No	Yes
General	Number of Companies open simultaneously* QuickBooks Online requires separate monthly subscriptions for each	2	1	1	Unlimited
General	Number of Users (Multi-User Support)	30	5	3	25
General	Online backups for QB Online with Chronobooks	No	No	No	Yes
General	Invoice Communications Portal with Customers	No	No	No	Yes
General	Invoice Status Tracker	Yes	Yes	Yes	Yes
General	Send Invoice Reminders in Batch	No	No	No	Yes
General	Class Tracking	Yes	Yes	Yes	Yes
General	Default Classes based on Item	Yes	Yes	Yes	Yes
General	Default Classes based on Customer	Yes	Yes	Yes	No
General	Default Classess based on Location/Site	No	No	No	No
General	Multi-language Invoice Support (translates some elements of the invoice)	No	No	No	Yes
General	Smartphone App (limited Functionality)	No	No	No	Yes
General	US-based free tech support with active monthly/annual subscription	Yes	Yes	Yes	Yes
General	Group Items	Yes	Yes	Yes	Yes
General	Multiple Sales Tax in transactions	Yes	Yes	Yes	No
General	Sales Tax grouping Reports	Yes	Yes	Yes	No
General	Integration with Avalara	Yes	Yes	Yes	Yes
General	Location Tracking	No	No	No	Yes
General	Multi-monitor Support	Yes	Yes	Yes	Yes
Inventory Complex	Inventory Aging Report	Yes	No	No	No
Item/List Management	Item Images on item list	Yes	No	No	Yes
Item/List Management	Add/Edit Multiple Items in batch (with excel copy/paste)	Yes	Yes	Yes	No
Item/List Management	Other Charges and Payment Items	Yes	Yes	Yes	No
Item/List Management	Inventory, Noninventory and Service Items	Yes	Yes	Yes	Yes
Item/List Management	Shipping, Labor, Overhead and Internal consumption items/parts	Yes	Yes	Yes	Yes
Item/List Management	Change Item Prices in Bulk	Yes	Yes	Yes	No
Manufacturing	Allocate Fixed (predetermined) Labor or Overhead to Inventory Assemblies (BOM)	Yes	Yes	No	No
Manufacturing	Allocate variable (based on timesheets or payroll) Labor or Overhead to Inventory Assemblies (BOM)	No	No	No	No
Manufacturing	Choose what "cost" to use on inventory assemblies (based on BOM vs. your own cost)	Yes	No	No	No
Manufacturing	Create Manufacturing orders from Sales Orders	No	No	No	No
Manufacturing	Automatically Build Sub-Assemblies	Yes	No	No	No
Manufacturing	Editable Bill of Materials while creating a Build Assembly	Yes	No	No	No
Manufacturing	Inventory Assembly / Bill of Materials	Yes	Yes	No	No
Manufacturing	Where Used, List of other assembly/BOMs where a particual component is used	Yes	No	No	No
Manufacturing	Batch Component replacedment accross multiple BOM's	Yes	No	No	No
Manufacturing	Assembly Shortage Reports	Yes	Yes	No	No
Reporting	Custom Dashboards and Custom Charts with top KPI's by Item, Account, Class, Locations, Customer, etc.	No	No	No	Yes, but very limited
Reporting	Advanced Sales and Item Reporting	Yes	Yes	Yes	No
Reporting	Show Account or Item Descriptions on Reports	Yes	Yes	Yes	No
Sales/Forms/Invoicing	Create Recurring / Memorized Transactions	Yes	Yes	Yes	Yes
Sales/Forms/Invoicing	Custom Fields on Items (With Dropdown option)	Yes	Yes - Not definable	Yes - Not definable	No
Sales/Forms/Invoicing	Re-Sort/Organize rows	Sort any Column - Alphabetical	Sort any Column - Alphabetical	Sort any Column - Alphabetical	Yes, Manual Ordering
Sales/Forms/Invoicing	Sales Rep and Ship Via Tracking	Yes	Yes	Yes	Yes (with custom fields)
Sales/Forms/Invoicing	Subtotal Columns in Transactions	Yes	Yes	Yes	Yes
Sales/Forms/Invoicing	Basic Form Customization	Yes	Yes	Yes	Yes
Sales/Forms/Invoicing	Batch Delete Invoices	Yes	No	No	Yes
Sales/Forms/Invoicing	Batch Invoicing	Yes	Yes	No	Yes
Sales/Forms/Invoicing	Convert Estimates to Invoices	Yes	Yes	Yes	Yes
Sales/Forms/Invoicing	Convert Estimates to Purchase Orders	Yes	Yes	Yes	Yes
Sales/Forms/Invoicing	Create Finance Charges on Overdue Invoices	Yes	Yes	Yes	Yes
Sales/Forms/Invoicing	Credit Limit Warnings	Yes	Yes	Yes	No
Sales/Forms/Invoicing	Disallow Sales to Overdue Customers	Yes	Yes	Yes	No
Sales/Forms/Invoicing	Highly Customizable Sales Forms	Yes	Yes	Yes	No
Sales/Forms/Invoicing	Item Images on Invoices	No	No	No	No
Sales/Forms/Invoicing	Mark Invoices or Credit Memos as Pending	Yes	Yes	Yes	No
Sales/Forms/Invoicing	Show Cost + Markup in Forms	Yes	Yes	Yes	No
Sales/Forms/Invoicing	UPS/USPS/FEDEX Integration	Yes	Yes	Yes	No**
Sales/Forms/Invoicing	Highly Customizable Purchase Forms	Yes	Yes	Yes	No

New Course!!!! - Handling Inventory in QuickBooks

Everything you need to know about handling and accounting for Inventory in Quickbooks Online and Desktop

Premium for Accountants - Monthly

Our Premium membership for Accountants includes the entire courses library with new lessons added all the time. You also get a directory listing and you can download any of our templates and documents. ENgage with fellow members in the community. 30 day free trial for Monthly subscriptions

$49.00 USD every month

Elite Membership - Monthly

Our Elite membership includes everything from Premium plus you get access to QUICKANSWERS*. Our support team will answer ANY of your QuickBooks & Bookkeeping questions, allowing you to get back to work. QUICKANSWERS is live, direct help from industry experts including Carrie Kahn, Dan DeLong, and others

$99.00 USD every month

Elite Membership - Annual

$990.00 USD every year

"I'm using QuickBooks Online, What kind of Inventory Tracking features does it have?"

QuickBooks Online does have some basic inventory management features, but we wouldn't venture to call it "Advanced" inventory. Read our Blog to get the low down on the Managing Inventory in QuickBooks Online

Join Us For Our Workshop Wednesday

We hold a weekly workshop live online and our website to have "Casual conversations for serious workflows!" You can register to catch us live or sign up to rewatch all of the prior workshops